Coastal Eagle Point Oil Company - Executive Summary

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Coastal Eagle Point Oil Company (CEPOC) 
Risk Management Plan: Executive Summary 
Coastal Eagle Point Oil Company has a longstanding commitment to worker and public safety.  
This commitment is demonstrated by refinery programs that have been developed to support 
accident prevention, such as detailed operator training, qualification and refresher training 
program, annual safety training for all field personnel and consideration for safety in the design, 
installation, operation, and maintenance of our refinery processes.  CEPOC's practice is to 
determine appropriate administrative and mechanical controls to prevent foreseeable releases of 
regulated substances.  However, if a release were to occur, our response team members are well 
trained to respond and control the release. 
Coastal Eagle Point Oil Company, located in Westville, New Jersey, operates a number of 
different pr 
ocess functions to produce petroleum products such as gasoline, fuel oil, propane and 
butane from raw crude oil. The refinery has several regulated flammables, such as propane, 
butane and intermediate flammables.  In addition, the refinery uses chlorine,  which is also a 
regulated substance, for disinfection and treatment of process water at the refinery cooling towers.  
The entire refinery has been classified as a single process, with multiple production units. This 
classification ensures that all regulated chemicals that meet the criteria defined by the EPA are 
included in this program. 
The worst case scenario (WCS) associated with toxic substances in the refinery is a catastrophic 
failure of a one ton cylinder of chlorine.  Based on the criteria defined by the EPA, this scenario  
would result in a release of 2,000 pounds of chlorine gas over a 10-minute period.  Although we 
have numerous controls to prevent such releases and to manage t 
heir consequences, no credit for 
administrative controls or passive mitigation measures was taken into account in evaluating this 
scenario. The maximum distance to the toxic endpoint for this WCS is 1.3 miles.  No Program 
1 or 2 processes containing regulated toxic substances were identified at the refinery. 
The alternative release scenario (ARS) for chlorine  is a 3/8 inch valve sheared off due to torque 
while opening or closing the valve, resulting in a release of 345 lbs. of Chlorine gas over a 
10-minute period.  The release is expected to be isolated by the operators within 10 minutes 
(active mitigation). The basis for the 10 minute mitigation is actual response time demonstrated 
in emergency response drills performed at the site.  No other mitigation measures were taken into 
account in evaluating this scenario.  The maximum distance to the toxic endpoint for this scenario 
is 0.33 miles which does not reach any offsite public receptors. 
The WCS associated with a release of flamma 
ble substances in Program 3 processes at the refinery 
is a vapor cloud explosion (VCE) involving the full inventory of the largest storage tank 
containing normal Butane.  No administrative controls are in place to limit the storage inventory 
in the tank; therefore, the full tank inventory of 2,520,400 lbs. is assumed to release, completely 
vaporize, and ignite, resulting in a VCE.  The maximum distance to the 1 psi endpoint for this 
WCS is 1.09 miles.  Although we have numerous controls to prevent such releases and to manage 
their consequences, no credit for mitigation measures was taken into account when evaluating this 
WCS.  Some of these controls include leak detection, alarms, interlocks, shutdowns, over pressure 
safeguards and scheduled equipment inspections.  
The ARS for flammable substances at the refinery is a VCE resulting from the failure of a 4 inch 
truck loading hose failure. This would result in a release of 1,817 lbs./minute released over a 
15-minute period.  The release 
is expected to be isolated by the operators within 15 minutes 
(active mitigation).  The maximum distance to the 1 psi endpoint for this event is less that 0.1 of 
a mile.  This event was selected as a practical scenario for use in emergency planning and 
response. This ARS also has no off site impact.  No Program 1 or 2 processes containing 
regulated flammable substances were identified at the refinery. 
The following is a summary of the general accident prevention program in place at  Coastal Eagle 
Point Oil Company.  The covered process at the refinery that is regulated by the EPA RMP 
regulation is also subject to the OSHA Process Safety Management standard 29CFR 1910.119 and 
the NJDEP Toxic Catastrophe Prevention Act program N.J.A.C. 7:31 (1-6). This summary 
addresses each of these elements and describes the management system in place to implement this 
Employee Participation 
Coastal Eagle Point Oil Company involves employ 
ees in the programs developed to support 
process safety management and accident prevention.  Employees are included in every element 
of the program, from development, to active participation, to program updates.  They are 
members of the process hazard analysis (PHA) team, the compliance audit team and make up the 
safety and emergency response teams. They implement the mechanical integrity, operator training 
and contractor safety programs.  Employees have access to information created as part of this 
accident prevention program.  Specific ways that employees can be involved in the accident 
prevention program are documented in the employee participation plan that is maintained at the 
refinery.  In addition, the refinery has a number of initiatives under way that address process 
safety and employee safety issues.  These initiatives include development and implementation of 
systems to promote additional process and personal safety. 
Process Safety Information 
Coastal Eagle Point Oil Compan 
y keeps a variety of technical documents that are used to help 
maintain safe operation of the processes.  These documents include information on each 
production unit and their associated hazards, key process parameters, normal operating 
procedures, and equipment design basis information.  Different departments within the refinery 
are assigned responsibility for maintaining up-to-date process safety information.  A table 
summarizing these documents, their latest revision dates and  their location is readily available 
to help employees locate information related to the process safety information developed at the 
Chemical specific information, including exposure hazards and emergency response  exposure 
treatment considerations, is provided in material safety data sheets (MSDSs). This information is 
supplemented by documents that specifically address known corrosion concerns and any known 
hazards associated with the inadvertent mixing of chemicals.  For each production unit, the 
refinery has documented operating  limits for specific process parameters (e.g., temperature, level  
and pressure) in the Normal Operating Conditions (NOC) section of the Standard Operating 
Procedures Manuals.  The refinery ensures that the process is maintained within these limits using 
process controls  and monitoring instruments, highly trained personnel, and protective instrument 
systems such as alarms, interlocks and automatic shutdown systems. 
Coastal has also developed a document that contains information on the criteria for design and 
operation used at the site.  This document includes a list of  industry standards that are referenced 
in the design and construction of process equipment.  This information includes reference to 
acceptable materials of construction, design pressure and temperature ratings, electrical rating of 
equipment, etc.  This information, in combination with written inspection procedures and trained 
personnel, provides a basis for establishing  inspection  
and maintenance activities, as well as 
designing proposed process and facility changes to ensure that safety features in the process are 
not compromised. 
Process Hazard Analysis (PHA) 
Coastal Eagle Point Oil Company has a comprehensive program to help ensure that hazards 
associated with the various production units are identified and controlled.  Within this program, 
each production unit is systematically examined to identify hazards and ensure that adequate 
controls are in place to manage these hazards. 
Coastal Eagle Point Oil Company primarily uses the hazard and operability (HAZOP) analysis 
technique to perform these evaluations. HAZOP analysis is recognized as one of the most 
systematic and thorough hazard evaluation techniques.  The analyses are conducted by a team of 
people with operating and maintenance experience as well as engineering expertise.  This team 
identifies and evaluates hazards of the process as well as accident prevention and mitigation 
measures, and makes sugges 
tions for additional prevention and/or mitigation measures when the 
team believes such measures are necessary. 
The PHA team has the support of the refinery management to determine appropriate resolutions 
and resolve any questions or findings identified during the review.  When appropriate, 
implementation of mitigation options developed in response to PHA findings is based on a relative 
risk ranking assigned by the PHA team. This ranking helps ensure that potential accident scenarios 
assigned the highest risk receive immediate attention. Approved mitigation options being 
implemented in response to PHA team findings are tracked until they are complete.  The final 
resolution of each finding is documented and retained. 
To help ensure that the process controls and/or process hazards do not eventually deviate 
significantly from the original design safety features, Coastal Eagle Point Oil Company 
periodically updates and revalidates the hazard analysis results. These reviews are conducted a 

least every 5 years and will be conducted at this frequency until the process is no longer 
operating.  Also, when there are significant changes to a production unit that may require 
major construction, a HAZOP team will be assembled to review the recommended changes to 
determine the effect on the existing process before construction design considerations are 
complete.  The results and findings from these review and revalidation activities are 
documented and retained.  Once again, the team findings are reviewed with management for 
consideration, and the final resolutions are documented and retained. 
Operating Procedures 
Coastal Eagle Point Oil Company maintains written procedures that address various operating 
scenarios, such as (1) unit startup and shutdown, (2) normal operating conditions, abnormal 
conditions and corrective actions (3) temporary operations, (4) emergency procedures, such as 
pump or instrumentation failure  (5) emergency unit shutdown and (6) initial startup of a ne 

process.  These procedures are used as a reference by experienced operators and provide a 
basis for consistent training of new operators.  These procedures are periodically reviewed and 
annually certified as current and accurate.  These procedures are maintained by reviewing 
them as often as necessary to reflect changes made through the management of change process. 
In addition, Coastal Eagle Point Oil Company maintains a Standard Operating Procedure 
Document that provides guidance on how to respond to upper or lower limit exceedances for 
specific process or equipment parameters.  This information, along with the additional written 
operating procedures, is readily available to operators in the control room of each production 
unit and for other personnel to retrieve and review from the computer network as desired. 
Operator Training 
To complement the written procedures for process operations, Coastal Eagle Point Oil 
Company has a comprehensive training program for employees involved  
in operating a 
process.  New employees and unit transfers receive basic operator training in refinery 
operations related to the process to which they are being assigned.  After successfully 
completing this training, a newly assigned operator receives on the job training from a 
qualified operator to learn unit specific duties and tasks. Operators demonstrate required 
qualification requirements through written tests, demonstrative skills and oral testing.  Once 
the Unit Supervisor has reviewed the qualification of the Operator, their progress is 
documented and they are assigned to work the job for which they have just qualified. There 
are additional qualified operators working at the process unit for operator support. 
In addition, operators periodically receive refresher training on the operating procedures to 
ensure that their skills and knowledge are maintained at an acceptable level.  Operating 
procedure review and job rotation is performed every year as appropriate.  Refresher testi 
ng is 
conducted at least every 3 years on all jobs for which an operator is qualified. Training is 
documented for each operator, including the means used to verify that the operator understood 
the training. 
Coastal Eagle Point Oil Company uses contractors to supplement its work force during  
periods of increased maintenance or construction activities.  Because some contractors work 
on or near process equipment, the refinery has procedures in place to ensure that contractors 
(1) perform their work in a safe manner, (2) have the appropriate knowledge and skills, (3) are 
aware of the hazards in their workplace, (4) understand what they should do in the event of an 
emergency, (5) understand and follow site safety rules, and (6) inform refinery personnel of 
any hazards that they find during their work.  
This is accomplished by providing contractors with (1) a process overview, (2) information 
about safety and health hazards, (3) emergency response plan requirements, and (4) sa 
fe work 
practices prior to their beginning work.   
In addition, Coastal Eagle Point Oil Company evaluates contractor safety programs and  
performance during  the selection of a contractor.  Refinery  personnel periodically monitor 
contractor performance to ensure that contractors are fulfilling their safety obligations. 
Pre Startup Safety Review (PSSR) 
Coastal Eagle Point Oil Company conducts a PSSR for any new facility or facility 
modification that requires a change in the process safety information. The purpose of the PSSR 
is to ensure that safety features, procedures, personnel, and the equipment are appropriately 
prepared for startup prior to placing the equipment into service.  This review provides one 
additional check to make sure construction is in accordance with the design specifications and 
that all supporting systems are operationally ready. A PSSR involves field verification of the 
construction and serves as a quality assurance function by requiring verification that 
ention program requirements are identified and implemented as appropriate. 
Mechanical Integrity 
Coastal Eagle Point Oil Company has established practices and procedures to maintain 
pressure vessels, piping systems, relief and vent systems, controls, pumps and compressors, 
and emergency shutdown systems in a safe operating condition.  The basic aspects of this 
program include: (1) training, (2) developing written procedures, (3) performing inspections 
and tests, (4) correcting identified deficiencies, and (5) applying quality assurance measures.  
In combination, these activities form a system that maintains the mechanical integrity of the 
process equipment. 
Maintenance personnel receive training on (1) an overview of the process, (2) safety and 
health hazards, (3) applicable maintenance procedures, (4) emergency response plans, and (5) 
applicable safe work practices to help ensure that they can perform their job in a safe manner.  
Written procedures help ensure that work is performed  
in a consistent manner and provide a 
basis for training.  
Inspections and tests are performed to help ensure that equipment functions as intended and to 
verify that equipment is within acceptable operating limits.  If a deficiency is identified, 
employees will correct the deficiency before placing the equipment back into service (if 
possible), or qualified personnel will meet to discuss the use of the equipment and determine 
what actions are necessary to ensure the safe operation of the equipment. 
Another integral part of the mechanical integrity program is quality assurance. Coastal Eagle 
Point Oil Company incorporates quality assurance measures into equipment purchases and 
repairs.  This helps ensure that new equipment is suitable for its intended use and that proper 
materials and spare parts are used when repairs are made. 
Safe Work Practices 
Coastal Eagle Point Oil Company has long standing safe work practices in place to help ensure 
worker and process safety.  Examples of these 
include (1) control of the entry/presence/exit of 
support personnel, (2) a lockout/tagout procedure to ensure isolation of energy sources for 
equipment undergoing maintenance, (3) a procedure for safe removal of hazardous materials 
before process piping or equipment is opened, (4) confined space permit and procedure to 
ensure that adequate precautions are in place before entry and (5) a hot and safe work permit 
procedure to control spark-producing activities.  These and other safety procedures, along with 
the training of affected personnel, form a system to help ensure that operations and 
maintenance activities are performed safely. 
Management of Change 
Coastal Eagle Point Oil Company has a comprehensive system to manage changes to 
processes.  This system requires that changes to items such as process equipment, chemicals, 
technology and procedures are properly reviewed and authorized before being implemented. 
Changes are reviewed to ensure that adequate controls are in place to mana 
ge any new hazards 
and to verify that existing controls have not been compromised by the change.  Affected 
chemical hazard information, process operating limits, equipment information, procedures and 
other affected process safety information are updated as required.  In addition, training is 
provided as required for those employees whose job responsibilities may be affected by the 
Incident Investigation 
Coastal Eagle Point Oil Company promptly investigates all incidents that resulted in, or 
reasonably could have resulted in, a fire/explosion, toxic gas release, major property damage, 
environmental loss, or personal injury.  The goal of each investigation is to determine the facts 
and develop corrective actions to prevent a recurrence of the incident or a similar incident.   
The investigation team, made up of hourly and management personnel, documents its findings, 
develops recommendations to prevent a recurrence, and forwards these results to refinery 
management for review.   
Corrective actions developed in response to the investigation team's 
findings and recommendations are tracked until they are complete.  The final resolution of 
each finding or recommendation is documented, and the investigation results are reviewed with 
all employees who could be affected by the findings.  Incident investigation reports are 
retained for at least 5 years so that the reports can be reviewed during future PHAs and PHA 
Compliance Audits 
To help ensure that the accident prevention program is functioning properly, Coastal Eagle 
Point Oil Company conducts a compliance audit every year to determine whether the 
procedures and practices are being implemented and to evaluate the effectiveness of these 
programs. This audit is performed on the requirements of all three regulatory programs, 
(TCPA, PSM and EPA RMP).  The audit team develops a report of findings and 
recommendations.  Corrective actions taken in response to the audit team's findings are 
tracked until t 
hey are complete. The final resolution of each finding is documented, and the 
two most recent audit reports are retained. 
As a major facility, Coastal Eagle Point Oil Company submitted a Title V operating permit 
application to the NJDEP Bureau of Operating Permits on August 19th, 1996.  The application 
is currently under review by the Department. 
Refinery operation at Coastal Eagle Point Oil Company has hazards just by the nature of the 
process and the chemicals that are used in refining.  Through the implementation of the 
elements of the prevention program and additional efforts for safety and risk management,  
these hazards are managed to ensure continued safe operation. Collectively, these prevention 
program activities help prevent potential accident scenarios that could be caused by (1) 
equipment failure or (2) human error. 
In addition to the accident prevention program activities, Coastal Eagle Point Oil Company has 
safety features on many un 
its to help (1) contain/control a release, (2) quickly detect a release, 
and (3) reduce the consequences of (mitigate) a release.  The following are examples of some 
of these safety features used in various processes: 
Release Detection 
    -Hydrocarbon detectors with alarms 
Release Containment Control 
    -Process relief valves that discharge to a flare to capture and incinerate spontaneous 
    -Valves to permit isolation of the process (manual or automated) 
    -Automatic shutdown systems for critical process  
    -Curbing or diking to contain liquid releases 
    -Redundant equipment and instrumentation  
    (e.g., uninterruptible power supply for process control system, backup firewater pump) 
    -Atmospheric relief devices 
Release Mitigation 
    -Fire suppression and extinguishing systems 
    -Deluge system for specific equipment 
    -Trained emergency response personnel 
    -Personal protective equipment, bunker gear and Nomex clothing 
Coastal Eagle Point Oil Company has an excellent record of accident prevention over the past 
5 years.  None of the incidents that have occurred have resulted in significant property damage 
onsite or have resulted in offsite consequences.  Each incident is investigated very carefully to 
determine ways to prevent similar incidents from occurring in the future. 
Coastal Eagle Point Oil Company maintains a written emergency response program, which is 
in place to protect worker and public safety as well as the environment.  The program consists 
of procedures for responding to a release of a regulated substance, including the possibility of 
a fire or explosion if a flammable substance is accidentally released.  The procedures address 
all aspects of emergency response, including proper first-aid and medical treatment for 
exposures, evacuation plans and accounting for personnel after an evacuation, notification of 
local emergency response agenc 
ies and the public if a release occurs, and post-incident cleanup 
and decontamination requirements.   
Coastal Eagle Point Oil Company also has procedures that address maintenance, inspection, 
and testing of emergency response equipment, as well as instructions that address the use of 
emergency response equipment.  Employees receive training in these procedures as necessary 
to perform their specific emergency response duties.  The emergency response program is 
updated when necessary based on modifications made to the refinery or recommendations 
made by State and/or Federal agencies.  
The overall emergency response program for Coastal Eagle Point Oil Company is coordinated 
with the West Deptford Local Emergency Planning Committee (LEPC).  This coordination 
includes periodic meetings of the committee, which has included local emergency response 
officials, local government officials, and industry representatives. Coastal Eagle Point Oil 
Company has around-the-clock communications capabil 
ity with appropriate LEPC officials and 
emergency response organizations (e.g., fire department).  This provides a means of quickly 
alerting outside agencies and determining whether there is a need to notify the public, as well 
as facilitating quick response to an incident.  In addition involvement with local LEPC 
personnel, the Coastal Eagle Point Oil Company conducts annual emergency drills to which 
the LEPC is invited to participate. 
The refinery provides refresher training to local emergency responders regarding the hazards 
of regulated substances in the refinery. 
Coastal Eagle Point Oil Company resolves findings from PHAs, some of which result in 
modifications to the process.   
Annual audits provide recommendations for continual improvement of routine operations and 
Coastal Eagle Point Oil Company plans to continue annual auditing of all three regulatory 
programs which is in excess of  the three year auditing requirement identifi 
ed by the EPA 
OSHA risk management programs.  These audits often result in detailed systems analysis and 
recommendations for improved implementation and safety practices.  
Coastal Eagle Point Oil Company plans to continue annual refresher training of operating 
personnel which is also in excess of the three year refresher training required by all three 
regulatory programs. 
Project development is an ongoing activity that contributes to improved safety and operations. 
These projects are in various stages of planning, development and approval.  Examples of 
these kind of projects include:     
    Pressure control loop modification at the FCCU E9 depropanizer tower. 
    Relocation of H2S monitors at the Isomerization  unit. 
    Extension of the plant nitrogen system 
    Installation of  a fuel gas shut off valve on HH1 heater
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